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How to book a transfer

 

Book your transfer
through us

Phone To book your transfer(s), contact us and share your flight details at least 21 days before departure.
If you’re arriving before or leaving after your tour dates, you can still purchase a transfer, just make sure your extra night(s) are booked through us.

 

 

When a transfer is available,
we recommend the following:

Coach Complimentary arrival transfer
Flights should arrive no later than 2 hours before the final scheduled transfer.
Complimentary departure transfer
Flights should depart no sooner than 3 hours after the first scheduled transfer arrives at the airport.

 

UK & Europe

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London

If you're booking your own flights via London Heathrow, you can purchase your transfer through us. Just contact us and share your flight details at least 21 days before departure.

 

If you're flying into London Gatwick, we recommend the Gatwick Express. This fast rail service connects you to London Victoria Station and tickets can be booked in advance on the Gatwick Express website or on arrival.


Travelling outside your itinerary dates? You can still purchase a transfer, as long as your extra hotel night(s) are booked through Trafalgar.

Rest of UK & Europe

Enjoy complimentary transfers on the first and last days of your tour. If your flight times don’t align with the scheduled transfer times, you can purchase a private transfer through Trafalgar. To book your transfer, just contact us and share your flight details at least 21 days before departure.

Australia & New Zealand

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Australia

Enjoy complimentary airport transfers on the first and last days of your guided tour. If you’re travelling outside your itinerary dates, we’ll still include your complimentary transfer, just make sure your extra night(s) are booked through Trafalgar.

New Zealand

Enjoy complimentary airport transfers on the first and last days of your guided tour. If you’re travelling outside your itinerary dates, we’ll still include your complimentary transfer, just make sure your extra night(s) are booked through Trafalgar.

Eastern Mediterranean

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Greece & Turkey

Enjoy complimentary transfers on the first and last days of your tour. If your flight times don’t align with the scheduled transfer times, you can purchase a private transfer through Trafalgar. To book your transfer, just contact us and share your flight details at least 21 days before departure.

Eastern Mediterranean

Enjoy complimentary airport transfers on the first and last days of your guided tour. If you’re travelling outside your itinerary dates, we’ll still include your complimentary transfer, just make sure your extra night(s) are booked through Trafalgar.

Asia

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Vietnam, Cambodia, Thailand, Delhi & Varanasi

Enjoy complimentary transfers on the first and last days of your tour. If your flight times don’t align with the scheduled transfer times, you can purchase a private transfer through Trafalgar. To book your transfer, just contact us and share your flight details at least 21 days before departure.

Rest of Asia

Enjoy complimentary airport transfers on the first and last days of your guided tour. Travelling outside your itinerary dates? We’ll still include your transfer, just make sure your extra night(s) are booked through Trafalgar.

Africa

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Morocco & Namibia

Enjoy complimentary transfers on the first and last days of your tour. If your flight times don’t align with the scheduled transfer times, you can purchase a private transfer through Trafalgar. To book your transfer, just contact us and share your flight details at least 21 days before departure.

Rest of Africa

Enjoy complimentary airport transfers on the first and last days of your guided tour. Travelling outside your itinerary dates? We’ll still include your transfer, just make sure your extra night(s) are booked through Trafalgar.

North America & Latin America

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North America

While transfers aren’t generally included in this region, your guest documents will provide a range of private and public transport options to help you plan ahead. Some tours also include an airport drop-off on the final day, so check your itinerary for details. In selected cities, you can purchase private transfers on the first and last days of your tour, just check availability when booking. Arriving early or staying on after your tour? You can still purchase a transfer, as long as your extra night(s) are booked through Trafalgar.

Latin America

Enjoy complimentary transfers between designated airports and our hotels on the first and last days of your tour. Travelling outside your itinerary dates? You can still purchase a transfer, as long as your extra night(s) are booked through Trafalgar.

FAQs

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What is an airport transfer?

An airport transfer is a transport service that takes you between the airport and your Trafalgar tour hotel. It’s all about starting and ending your holiday with ease, no navigating local taxis or figuring out directions after a long flight.

 

If included with your tour, you'll be met by a friendly local representative and taken straight to your hotel. It’s just one of the many ways we make travel effortless, from the moment you arrive.

Is it worth booking an airport transfer?

If you’re looking for a smooth, stress-free start (or end) to your holiday, absolutely.

 

Booking an airport transfer through Trafalgar means you’ll be met by a trusted local representative and taken directly to your tour hotel. There's no need to worry about navigating busy terminals, language barriers or finding the right transport. It’s just one of the ways we ensure everything’s taken care of, so you can book and travel with complete ease.

How do I book an airport transfer?

It’s easy, just contact your travel agent or reach out to our team with your flight details at least 21 days before your tour begins. You can get in touch via the contact form on our website, or by calling the number listed in your booking confirmation.

 

If your transfer is included, we’ll take care of the rest. If not, and you’re eligible to purchase one, we’ll confirm availability and get everything arranged for you.

How much are airport transfers?

On many tours, airport transfers are complimentary on the first and last days of your itinerary.

 

If a transfer isn’t included, you may be able to purchase one for an additional cost. Prices vary depending on your destination, travel dates and whether you’re booking a private or shared service.

 

The best way to find out what’s available, and what it costs, is to check at the time of booking or speak to your travel agent.

What time should I book my flights?

To make the most of your complimentary transfers, we recommend:

 

  • Arrival flights should land at least 2 hours before the final scheduled transfer
  • Departure flights should take off at least 3 hours after the first scheduled transfer arrives at the airport

 

These timings help ensure a smooth connection between your flight and our transfer service. For the most up-to-date details, check your guest documents or speak with your travel agent before booking your flights.

Where can I find the transfer times?

You’ll find the transfer times listed on the first and last days of the itinerary on your tour’s trip page.

 

No guesswork — just one more way we make your journey seamless.

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Terms and conditions

1. To guarantee your transfer, you or your Travel Agent must provide detailed flight information no less than 21 days prior to departure. Once booked, transfers cannot be amended.
2. Transfer options are only available to and from hotels booked through Trafalgar.
3. In the event of flight delays occurring outside of Trafalgar’s control, the transfer(s) will be deemed as cancelled.
4. Trafalgar is not responsible if any unforeseen events (such as road or rail works, strikes or demonstrations) delay or cancel your transfer.
5. Trafalgar is unable to provide refunds if you miss your transfer, or for passengers who choose not to use their pre-booked transfer.

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